The Office of the College Registrar aspires to be a department of professional excellence that supports the teaching and learning mission of GADTC by providing essential services to students, alumni, faculty, staff and the general public.
The Office of the College Registrar anchors its mission on the Alfonsos core values as it upholds integrity, compassion and excellence in providing optimum and quality service delivery that responds to legitimate requests for information and services as quickly and accurately as possible.
1. Maintain the integrity of all core functions;
2. Develop staff to progress in the desired career that leads to an enjoyable productive and stimulating workplace;
3. Collaborate and engage with the community;
4. Continuously support the teaching and learning mission of GADTC.
The Registrar’s Office contributes to the mission of the college by providing administrative, academic and logistical support for the College’s curriculum, reinforcing its academic policies, maintaining the integrity of its institutional and educational records, and facilitating a culture that preserves the values of the College and its community.
Plans, implements and evaluates policies relative to registration, scheduling of courses, data recording and storage of student records.
Manages operation of all office activities.
Plans and executes the registration
Examines admission credentials
Implements admission and retention policies
Determines admission course requirements, transfers, graduation and other matters pertaining to student accounting
Orients students on academic policies, rules and regulations
Determines subject load and subject sequences
Ascertains compliance of requirements including removal of incomplete Grades
Enforces graduation requirements
Prepares and submits records of candidates for graduation
Issues certificates, grades, records, release transfer credentials, clearance and diplomas
Receives, processes and dispatches records or transcript of record of both active and inactive students
Controls flow, safety and security of files and records
Keeps files and records up-to-date
Attends to correspondence regarding school records and other information
Supervises accurate recording of data in student’s records
Directs reconstruction of lost or missing records
Attends to transactions with government offices or agencies regarding matters related to functions of the office
Assumes responsibility for all documents signed or certified by him/her
Resolves questions on academic policies and regulation and student records
To respond to request for statistical data emanating from government, other external agencies and within the State College
To provide staff support to facilitate the formulation and implementation of strategic and operational planning for the Institution and also its Accreditation.
Periodically reviews and improves present systems and procedures.
Request the needed equipment and supplies
Maintains linkages with other registrar’s in connection with student records and registrars concerns.
Oversees the proper use, maintenance, control and safe keeping of property and equipment of the office.
Designs and revises form needed for the registrar’s use and transaction.
Assists in the revision of curricula and Student Handbook, Faculty Manual, etc.